Resignation Letter Sample

Resignation letter sample with a reason or without a reason, that is ready to use in 2024. Resignation letter sample

  • How to write a resignation letter.
  • Can you provide a sample letter?

How do you write a resignation letter?

  • A resignation letter is to let your boss know that you are resigning from your position.
  • Check out my article on salary range and how to answer what is your expected salary on applications.
  • Also, call me to discuss your job search progress and see my professional interview coaching
  • Use this example to create your own in 2024.
  • You can also use the template below as an immediate resignation letter, by modifying slightly.
  • Address the letter to your immediate boss.
  • Thank your boss for the great experience and opportunity.
  • Include in your email your intention to resign. Also include the effective date.

Can you provide a sample resignation letter?

  • Use the example below when resigning for any reason. Including resigning due to far distance, sickness, getting a new offer from another employer.
  • It is best to resign after you receive a formal written unconditional job offer from your new employer. Unless you have to resign due to personal circumstances. As it is usually much easier to find a job while you are still working.

More tips

  • Mention that you intend to work until the end of the notice period. Some companies may pay in lieu of the notice period, if you are going to a competitor.
  • It is best to first inform your boss of your intention to resign in a meeting. Then send your email to your immediate boss. Unless your boss is away or in another city.
  • If your boss is in another city, call him or her to let them know. Then send them an email.
  • This would be after you tell him or her that you intend to resign in a face-to-face meeting.
  • Check out my salary negotiation tips for women and men.


21 Bob Rd
Sydney, NSW
(111) 111-9999

2 April 2024

XYZ Company
1111 Lisa Street
Sydney, NSW 2024

Dear Dana

This is my resignation from my position with the company.

“Insert here the reason for your resignation, where applicable. Depending on your personal circumstances, you can send the letter without a reason or with a reason.”

My last day will be two weeks from today.

It has been a pleasure and an honor to work for you. Also, please let me know if I can help to make transition smoother.


Your signature

Your full name

How long do you have to give notice when leaving a job?

  • Usually, the notice period is two weeks. However, if your employment agreement indicates a different period, the period in your agreement would apply.
  • Include the notice period in your letter or email.
  • Also, depending on your circumstances, it may be best to discuss your situation with your boss before you decide to resign and to explain the situation. This could be due to far distance, another offer, sickness …. etc.
  • Regardless, it is always best to have an unconditional job offer from another company, unless you have certain circumstances that prevent you from achieving this.

After your resignation

  • Once you resign, you may receive a counteroffer from your current employer. The counteroffer is usually in the form of an increased salary. Also, could be in the form of a promotion.
  • Also don’t mention any negatives about your current boss. As you may need a reference from your boss in the future. Also, you may decide to work for your current boss again in the future.
  • If you have any questions about the above example, highest paying jobs, cold letters or any job-related question, please ask me.

Please share the above resignation letter sample.

KMD-Solutions is based in Sydney, NSW, Australia.