Resignation Letter Sample – With or Without a Reason

Looking for a professional resignation letter sample ready to use in 2026?


Professional resignation letter sample template 2026
Resignation letter sample template 2026
  • ✔ How to write a resignation letter step-by-step
  • ✔ Copy-and-paste resignation letter template
  • ✔ Sample with a reason
  • ✔ Sample without a reason
  • ✔ Notice period guidance
  • ✔ Immediate resignation example

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How Do You Write a Resignation Letter?

A resignation letter is a formal document informing your employer that you are leaving your position.

Step-by-Step Guide

  1. Address your immediate manager.
  2. Clearly state you are resigning.
  3. Include your final working date.
  4. Optionally include your reason (keep it brief and professional).
  5. Express appreciation.
  6. Offer assistance with the transition.
  7. Sign formally.

Tip: Inform your manager in person (or via video call) before sending your resignation email when possible.

Sample Resignation Letter (Copy & Use – 2026 Version)

[Your Name]
21 Bob Rd
Sydney, NSW
(02) 9876 9999

13 April 2026

XYZ Company
1111 Lisa Street
Sydney, NSW 2026

Dear Dana,

Please accept this letter as formal notice of my resignation from my position at XYZ Company.

My final working day will be 1 March 2026, in accordance with my notice period.

(Optional paragraph – include only if desired)
After careful consideration, I have decided to pursue another opportunity that aligns with my long-term career goals.

I sincerely appreciate the opportunity to work with you and the team. I am grateful for the experience and support provided during my time here.

Please let me know how I can assist in ensuring a smooth transition.

Kind regards,

[Your Signature]
[Your Full Name]

Immediate Resignation Letter Example

If you must resign immediately, clearly state this in your letter:

Dear [Manager Name],

Due to personal circumstances, I must resign effective immediately.
I apologise for any inconvenience and appreciate your understanding.

Kind regards,
[Your Name]

How Long Notice Do You Need to Give?

  • Most common notice period: Two weeks
  • Or as specified in your employment contract
  • Always confirm your written agreement

Include your notice period clearly in your resignation email or letter.

What Happens After You Resign?

  • You may receive a counteroffer (salary increase or promotion).
  • Your employer may place you on garden leave.
  • You may be paid in lieu of notice.
  • You may be asked to complete a handover.

Professional advice: Avoid negative comments. Maintain strong relationships for future references.

KMD-Solutions is based in Sydney, NSW, Australia.