Should I send a salary increase request letter?


Quick answer: Request a salary increase in writing when you want to formally present your achievements and value to your manager. A concise, professional letter can strengthen your case, especially when HR or management requires documentation.

Should I send a salary increase request letter to justify a pay raise?

Requesting a pay raise can feel intimidating, but a well-structured salary increase request letter helps you communicate your contributions clearly and persuasively.

When to Send a Salary Increase Request Letter

  • After achieving measurable results or exceeding targets
  • During performance reviews
  • When taking on additional responsibilities
  • If HR requests written justification

Step-by-Step Guide

  1. List your key achievements and measurable results
  2. Research market salary benchmarks
  3. Draft a concise, professional request letter or email
  4. Schedule a meeting with your manager to discuss
  5. Follow up with a written copy for documentation

Sample Salary Increase Request Letter

Subject: Request for Salary Review

Dear [Manager's Name],

I would like to request a review of my current salary based on my performance over the past [time period].

Achievements:
- [Specific result, e.g., increased sales by 15%]
- [New responsibilities or project successes]
- [Impact on business outcomes]

Based on my contributions and market benchmarks, I would appreciate the opportunity to discuss an adjustment to my remuneration.

Thank you for your time and consideration.

Best regards,
[Your Name]

Additional Tips

  • Keep the tone positive and professional
  • Use bullet points to make achievements easy to read
  • Be specific with metrics, KPIs, and outcomes
  • Avoid negative comparisons with colleagues

Salary Increase FAQs

When should I send a salary increase request letter?

After achieving strong results, during performance reviews, or when taking on extra responsibilities.

How should I write a pay raise email?

Focus on measurable achievements, state your value, and keep it professional and concise.

Who should I send my salary request to?

Your immediate manager or supervisor. They may escalate internally if needed.

For personalized guidance, see our Business Negotiation Services.

Last updated: 25 March 2026
KMD-Solutions – Sydney, NSW, Australia