Sample thank you letter format below to create your own. So, stand out by sending a thank you letter after every job interview you attend.
Why Send a Thank You Letter After an Interview?
- Shows appreciation and professionalism
- Reinforces your interest in the position
- Highlights your strengths and qualifications
- Clarifies anything you didn’t fully address during the interview
- Keeps you top‑of‑mind during the hiring decision
When to Send Your Thank You Letter
- Within 24 hours of your interview
- After phone, video, or in‑person interviews
- After internal interviews for promotions
- After networking or informational interviews
How to Write a Thank You Letter After an Interview
- Personalize your message for each interviewer
- Mention something specific from your conversation
- Reaffirm your interest in the role and company
- Highlight one or two strengths that match the job
- Keep your message concise and professional
- Avoid discussing salary, benefits, or holidays
- Verify contact details before sending your email
2026 Sample Thank You Letter After an Interview
Your Name
Your Address
City, State, Postcode
Phone Number
Date
Interviewer’s Name
Company Name
Company Address
City, State, Postcode
Dear [Interviewer’s Name],
Thank you for taking the time to meet with me today. I enjoyed learning more about the position and the work your team is doing at [Company Name].
I especially appreciated our discussion about [specific topic], which strengthened my interest in contributing to your team. With my background in [your skill/industry], I’m confident that I can add value and support your goals.
Please let me know if you need any additional information. I look forward to the possibility of working with you.
Sincerely,
Your Name
Additional Tips for 2026
- Don’t worry if you don’t receive a reply — many hiring managers simply appreciate the gesture
- Continue applying for roles until you receive a written offer
- Save a copy of each thank‑you letter for future reference